1. Determine what accounts to send to Hartford Meiers
Type : Hartford Meiers only deals in business-to-business debt, also known as commercial debt.
Size: In order for our approach to be credible and effective, we need each account to have a minimum balance of $5,000. Please note that this is the total money owed to you by single company. We do not care if this amount is comprised of one $5,000 invoice or ten $500 invoices. We will also review cases between $2,500 and $4,999 but cannot guarantee that litigation will be used to resolve the underlying debt, as costs may be prohibitive.
Age of Debt : As long as the debt is within the statute of limitations, Hartford Meiers will try to help. While the statute of limitations varies by state, the shortest time is 3 years from the date of the last transaction on the account (i.e., a service/product provided or a payment made).
Bankrupt Accounts: If an account has already filed bankruptcy before it is sent to Hartford Meiers, there is little new value that we can contribute. If an account files bankruptcy after we are working on it, we will file the appropriate documents with the court and monitor the process as warranted.
2. Send Hartford Meiers the Documentation On Each Account
Our goal is to minimize the administrative burden for pulling together the account documentation. If any account is unusually large and/or has a significant amount of related "paper" - please call us to discuss what we will need and when we may need it. In general, we require the following:
• Summary statement of account showing the total amount owed
• Any supporting invoices or bills
• Any contracts governing the relationship
• Any correspondence/emails regarding this debt and/or reason for non-payment
• Contact information on the debtor company
3. Execute The Purchase Contract
We will fax you a form that schedules each account that you have submitted to us for collection. We call this form the Purchase Contract. It formalizes the legal assignment of the account. Please sign on the bottom and return the form to us by fax. We generate a separate Purchase Contract for each batch of accounts you send to us - whether that batch has one account or 100.
4. Select a User Name & Password for Web Account Access
You can monitor that status of your accounts via our website at www.Hartford Meiers.com. We update the information frequently and access is limited by user name and password to only your company's data. Please let us know what user name and password you select for your data.
5. Other Communications
During the normal course of our collection efforts we may need your assistance to respond to questions or accusations made by the debtor companies. It is helpful to us to have a point-of-contact to whom we can direct these queries. Conversely, you'll have a point-of-contact within Hartford Meiers to keep you abreast of our results. However, routine account tracking is provided through our on-line interface, accessed through the My Account button on this website.